Admission

Documentary Requirements:

1. Original copy of Form 138 (Senior High School Report Card)
2. Certificate of Good Moral Character
3. NSO-issued Birth Certificate
4. 4 copies of 2×2 picture
5. Baptismal Certificate
6. Diagnostic Examination Result

Enrollment Procedure

The student must:

1. Submit to the Office of the Registrar the documentary requirement listed above except Diagnostic Examination Result. Fill out the Admission Form with Enrollment Procedure for an Admission Number.
2. Bring the Admission Number to the Guidance and Testing Center, take the Diagnostic Examination and wait for the result of examination.
3. Proceed to the Dean’s Office, present admission slip from the Office of the Registrar with the result of the examination from the Guidance and Testing Center and fill out Enrollment Form.
4. Present encoded and assessed subjects to the Cash Section and pay.
5. Present original receipt to the Student’s Affairs Office to secure Identification Card or school ID. With his Student Number, he is required to create student portal.
6. Fill out medical / dental forms from the Medical and Dental Clinic and get a schedule for the examination.
7. Proceed to the Bookstore for the fitting / sizing of school uniform.
8. Meet the Campus Minister for Orientation at the Campus Ministry Office (CMO).
9. Present ID to claim Registration Form at the Office of the Registrar.

A transfer student is admitted in college upon presentation of the following entrance documentary requirements:

1. Transfer Credentials / Honorable Dismissal / Certificate of Transfer
2. Copy of grades
3. Course Description of Subjects Taken
4. Certificate of Good Moral Character
5. NSO-issued Birth Certificate
6. Baptismal Certificate
7. 4 copies of 2×2 picture
8. Diagnostic Examination Result

Admission Procedure

A transfer student must:

1. Submit the entrance documentary requirements to the Office of the Registrar except the Diagnostic Examination Result. Fill out the Admission Form with Enrollment Procedure for an Admission Number
2. Bring the Admission Number to the Guidance and Testing Center, take the Diagnostic Examination and wait for the result of the examination
3. Proceed to the Dean’s Office to fill out the Enrollment Form
4. Present encoded and assessed subjects and pay at the cash section
5. Present original receipt to secure school ID at the Students’ Affairs Office and create student portal.
6. Fill out medical and dental forms at the Medical and Dental Office and get schedule of examinations
7. Proceed to the bookstore for the fitting / sizing of school uniform
8. Meet the Campus Minister for orientation at the Campus Ministry Office
9. Present ID to claim the registration form at the Office of the Registrar

A former student is referred to as continuing student while a returning student is someone who stopped for some time and is coming back for enrollment.

Documentary Requirements:

No documentary requirements are required if everything is submitted during his / her initial admission.

Admission Procedure:

The returning student must:

1. Secure enrollment procedure with grade slip of his / her last semester enrolled at the Office of the Registrar. If his account is blocked, he has to visit the office/s which blocked him to be cleared from whatever unsettled responsibilities.
2. Present his / her grade slip to the Dean’s Office. A continuing student must complete his/her INC marks incurred during the previous semester. A returning student can no longer complete NG marks (if there are). Fill out enrollment form with the prescribed subjects given by the dean or discipline chair.
3. Bring encoded and assessed subjects to the cash section and pay.
4. Present original receipt to the Students’ Affairs Office to validate ID or for the reissuance of school ID. Update/ refresh portal.
5. Fill out Medical / Dental forms and get schedule of examination
6. Meet the Campus Minister for reorientation at the CMO

Present ID at the Office of the Registrar for the Registration Form

1. (Inbound)

Cross enrollees are regular students of schools (as their home school) but who are concurrently enrolled in another school (as their host school) for some subjects. They are obligated to abide by all the policies and rules of the host school including fees, ID, uniform requirements, disciplinary rules and regulations.

A student from another institution may be admitted to cross enroll provided that:

1. He / she submits Permit to Cross Enroll signed by the registrar of his / her mother school
2. The subject he / she needs is a regular offering for the term or the subject is petitioned by DWCL students and is duly approved by the VPAA
3. The course description of the needed subject is the same as that of his / her curriculum
4. The credit / units of the needed subject is the same or is greater than the required units

Requirements:

1. Permit to cross enroll
2. Course description with units / credit

Admission Procedure

The cross enrollee must:

1. Submit the requirements to the Office of the Registrar, fill out admission slip for the admission number
2. Present admission number to the Guidance and Testing Center, take the Diagnostic Examination and wait for the result of the examination
3. Give the examination result and admission slip to the Dean, and fill out enrollment form
4. Bring the assessed subjects to the Cash Section and pay
5. Show the original receipt from the Cash Section to the Students’ Affairs Office to claim school ID
6. Present ID to the Office of the Registrar to claim Registration Form

 

1. (Outbound)

A bona fide student may be allowed to cross enroll to other college / university on the following grounds:

1. The student is graduating
2. The dean approved his / her cross enrollment request with permit to cross enroll issued by the registrar
3. The subject he / she cross enrolls has the same credit / units and course description with that of his / her curriculum
4. Grand total of subject load should be within the normal load for that term
5. The subject is not offered during the term or is offered but cannot be enrolled due to conflict which cannot be resolved

The following subjects cannot be cross enrolled:

1. OJT / practice teaching / field practice
2. Special topics (ST)
3. Seminars / undergraduate thesis

The student cannot cross enroll in more than one school per term.

Procedure:

A student who needs to cross enroll to another institution must follow the procedure:

1. Request cross enrollment from the dean through a letter
2. Submit approved request to the Office of the Registrar for the issuance of Cross Enrollment Permit and Course Description of the subjects to enroll.
3. Submit a photocopy of the Registration Form or validated enrolment form to the Office of the Registrar and the dean.
4. At the end of the semester / term, submit Certification or Transcript of Records containing the grades, and course description of the subject enrolled, signed by the Registrar, addressed to the DWCL Registrar in a sealed envelope.

An ALS graduate is a student who has not completed the secondary level but who has qualified in the Philippine Educational Placement Test (PEPT) given by the National Educational Testing and Research Center (NETRC). Once certified as having met the basic requirements of a high school graduate, a certificate of rating can take the place of the high school report card (Form 138). With the certificate, they may be eligible for admission.

The PEPT is a battery of tests covering five (5) basic subjects, namely: Mathematics, Filipino, English, Araling Panlipunan, and Science.

The National Education Testing and Research Center (NETRC) shall administer the PEPT for youths / adults who have been out of school for at least two (2) years, who are overaged in school by at least three (3) years and who are Filipino citizens. A deviation of not less than three years from the normal school age for the particular grade / year level is considered overaged.

Examinees shall be allowed to take the test again after a lapse of one (1) year.

Enrollment procedure is the same as that of the new college freshman.

The Philippine Validating Test (PVT) shall validate learnings acquired in various situations under certain circumstances. These tests cover five (5) basic subjects in the school curriculum in the elementary and the secondary levels, namely: English, Science, Araling Panlipunan, and Filipino. The tests are based on the learning competencies prescribed in the elementary and the secondary school curricula.

The NETRC shall administer the PVT to pupils / students upon submission of an appropriate request of the concerned party to the Division Office, duly endorsed by the Regional Office in the area where the school is located.

The PVT is administered to the following pupils and students:

1. Those who studied in a school operating without permit;
2. Those who, by force of circumstances were not able to finish the last grading period in their school, but passed all the subjects in the first three (3) grading periods;
3. Those who are seeking transfer to a school in the Philippines during the school year provided they have completed at least three (3) grading periods;
4. Those who studied in a non-graded school but desire to transfer to a graded type of school;
5. Those who studied under an educational system that is different from that of the Philippines, whether local or foreign;
6. Those who have superior academic performance;
7. Others considered as special cases deemed meritorious, e.g. children of foreign diplomatic officials and missionaries assigned in the Philippines whose grade / year placement is not covered by existing DECS regulations.

The admission of foreign students into any Philippine educational program / course is governed by Executive Order (EO) No. 188 dated July 13, 1994 as amended by EO No. 423 dated June 25, 1997 and as further amended by EO No. 285 dated September 4, 2000.

This EO provides that only aliens who seek temporary stay in the Philippines solely for the purpose of taking up a course higher than high school at a university, seminary, college, academy or school duly authorized to admit foreign students, who are at least 18 years of age at the time of enrollment and have the means sufficient for their education and support of study shall be governed by the regulations on the admission of foreign students.

By virtue of Approval to Accept Foreign Students (AAFS) No.ADD03-007 issued by the Bureau of Immigration, Divine Word College of Laoag is authorized to accept non-immigrant students pursuant to Section 9 (f) of Philippine Immigration Act of 1940.

A graduate of a foreign secondary school who may not fully satisfy the specific requirements of a certain degree program may be admitted, provided that any deficiency shall be corrected during the initial school term (MORPHE 2008).

A student who did not graduate from high school but completed at least eleven curriculum years in elementary and secondary education in other countries may be favorable considered for admission to a degree program, at the discretion of the admitting school provided however that those who completed higher 12th grade may be given advance credits at the discretion of the admitting higher education institution. (MORPHE 2008, Sarmiento, 2009)

A foreigner who signifies interest to enroll should first update his stay in the Philippines (if visa has expired), with one or two months extension for the processing of his student visa/ 9F and prepare all school – required entrance documents and Bureau of Immigration requirements.

The foreign student shall communicate directly with the school and comply with the school’s institutional requirements, which shall include the submission of the following documents:

1. Five (5) copies of the Student’s Personal History Statement (PHS) duly signed by him / her both in English and in his / her national alphabet accompanied by his / her personal seal, if any, and containing, among others, his / her left and right thumbprints and a 2 x 2 inch photograph on plain white background taken not more than six months prior to submission.
2. A notarized affidavit of support including bank statements or notarized notice of grant for institutional scholars to cover expenses for the students accommodation and subsistence, as well as school dues and other incidental expenses.
3. Scholastic records duly authenticated by the Philippine Foreign Service Post located in the student applicant’s country of origin or legal residence.
4. Photocopy of data page of the student’s passport showing date and place of birth, and birth certificate or its equivalent duly authenticated by the Philippine Foreign Service Post.
5. The school includes original diploma, and high school transcript of records as part of the documents to be submitted as entrance credentials.

The school, satisfied with the student’s compliance with its requirements, shall issue a Notice of Acceptance (NOA) to the student and submit a duplicate copy thereof to the Department of Foreign Affairs (DFA), together with a certified true copy of the CHED’s CEA, when necessary, and the above-cited document-requirements. These documents shall be hand carried to the DFA by the school’s designated liaison officer under a cover letter of the school’s official stationery signed by the school registrar and stamped with the school’s dry seal requesting that a student visa be issued to the person named therein.

The DFA shall indorse the documents to the Philippine Foreign Service Post located in the student’s country of origin or legal residence for the issuance of the student visa after ascertaining the student’s identity and admissibility under existing DFA regulations.

Foreign students, whose applications for student visa are approved, are required to secure their visa from the Philippine Foreign Service Post in their country of origin or legal residence, regardless of where they are at the time of application.

The Philippine Foreign Service Post shall notify in writing the student of the receipt of the documents and require him / her to appear in person before a Consular Officer for interview and compliance with consular requirements. In addition to the documents transmitted to the post of the DFA, the following requirements shall be submitted by the student to the Consular Office:

1. Original copy of the school’s NOA containing a clear impression of the school’s dry seal;
2. Police clearance issued by the national police authorities in the student’s country of origin or legal residence, authenticated by the Philippine Foreign Service Post having consular jurisdiction over the place; and
3. Medical health certificate issued by an authorized physician, including but not limited to, standard-size chest x-ray, HIV and Hepatitis B clearance. The consular office shall not assume the task of determining the student’s scholastic fitness for the program applied for and shall issue the student visa as soon as all the requirements are accomplished. A notice of visa issuance shall be furnished by the DFA to the school, the CHED, BI and NBI and the NICA as soon as it receives a report to this effect from the issuing post.

Upon arrival in the Philippines, the student, as part of the requirements for processing his/ her entry, shall report immediately to the BI Students Desk for registration and to the accepting school and shall enroll in the school, which issued this NOA. The school shall reassess the student’s competency level and establish his / her scholastic comparative equivalence, when necessary.

The school, through its foreign student unit, shall assist the student in obtaining the necessary Alien Certificate of Registration (ACR) and Certificate of Residence for Temporary Students (CRTS) from the BI. The student’s authorized period of stay shall be consistent with the length of the course of study to which he / she has been accepted by a Philippine school. The initial period is one year, then, is renewed by the BI Student Desk every semester and for cause, may be approved for one year.

Enrollment procedure is the same as that of the new college freshmen.

Final admission is based from the requirements indicated in the NOA.

A foreign student who wishes to pursue another degree program higher than the original course completed shall submit all appropriate clearances / endorsements to include Personal History Statement from duly accomplished, notarized affidavit of support, official transcript of records, NBI clearance and NOA from his / her admitting school and other concerned agencies to the BI for approval and subsequent processing of student visa extensions.

Shifting of course or change of school shall require prior CHED / DepEd Clearances.

Authorization for conversion from tourist visa category to that of a student visa or issuance of Special Study Permit has been restored. The concerned school and the Inter-Agency members shall provide assistance to the foreigners who are already in the country under any valid visa arrangement and who apply / petition for the conversion of their status of 9f student visa or for the issuance of a Special Study Permit provided all relevant prerequisites are complied with, and provided further, that safeguards to national security concerns / interests are adequately and appropriately undertaken by all concerned agencies.

Within a month and a half after the start of classes, the school, through its foreign students unit, shall submit to the BI, copy furnished CHED, NICA, and NBI, an enrolment report on all foreign students with inclusion of names of foreign students with inclusion of names of foreign students who have been accepted but failed to enroll, either for the first time or for subsequent terms. Further, it shall submit  a monthly status report to the BI, as may be deemed necessary, on whoever are missing, have transferred, dropped from the rolls and with derogatory record. Finally, at the end of each term, the school shall also report to the BI those foreign students who failed to take the final examinations for the term and those who have completed their courses. The report on promotions shall be submitted shall be submitted to the BI for appropriate action on requests for student visa extension. Non-compliance by schools to submit the reports shall be ground for the cancellation by the CHED of their authority to accept foreign students.

The NICA and the NBI shall check, whenever necessary, the activities of foreign students brought to their attention, which appear to be inimical to the security of the State. Criminal complaints filed against foreign students shall be referred to the NBI for investigation and appropriate action. These agencies shall undertake steps necessary to safeguard the due process of valid application, visa issuance and entry authorization of foreign students in the country.

The BI shall investigate, apprehend and prosecute, if necessary, foreign students who are not complying with Philippine immigration laws and regulations. Violation of immigration laws and regulations shall be a ground for the cancellation of a student visa and deportation of the student concerned.

The following shall be exempt from the coverage of this Executive Order:

1. Tertiary enrollment in Philippine schools of spouses and unmarried dependent children below 21 years old of the following categories of aliens shall not be required to secure a student visa and the BI special study permit.
   1. A permanent foreign resident;
   2. Aliens with valid working permits under section 9(d), 9(g) and 47(a)(2) of the Philippine Immigration Act of 1940, as amended;
   3. Personnel of foreign diplomatic and consular missions residing in the Philippines;
   4. Personnel of duly accredited international organizations residing in the Philippines;
   5. Holders of Special Investor’s Resident Visa (SIRV) and Special Retirees Resident Visa (SRRV); and
   6. Foreign students coming in the Philippines with 47(a)(2) visas issued pursuant to existing laws, e.g. Presidential Decree (PD) 2021. This privilege is also extended to the principals who may wish to take advantage of the educational facilities on the country.

1. Children of the above-mentioned admission categories who are already enrolled before their marriage and / or before reaching the age of 21 years shall be allowed to finish their studies and convert their admission category to that of student visa under Section 9(f) of the Philippine Immigration Act of 1940, as amended, for as long as their principals remain in the country.
2. Spouses and children of personnel of foreign diplomatic and consular mission and duly accredited international organizations located in the Philippines who desire to remain in the Philippines to enroll for the first time or finish their studies higher than high school and qualify under prescribed regulations, shall be allowed to convert their admission category to that of a student visa under Section 9(f) of the Philippine Immigration Act of 1940, as amended, in accordance with the applicable procedure, in the event their principals lose their admission category as Foreign Government Official under Section 9(e) of the Philippine Immigration Act of 1940, as amended. The privilege is also extended to the principals who may wish to take advantage of the educational facilities of the country.

Special Study Permit (SSP) is required from foreign students below 18 years old. They are allowed to enroll in certificate programs only. Requirements are downloadable from the Bureau of Immigration website.

There are three types of requirements involved to enable foreign students to study in the Philippines:

1. Application for study permit;
2. Conversion from tourist visa to student visa;
3. Extension of student visa.
   • Updated documentary requirements from tourist to student visa are downloadable at the Bureau of Immigration website: www.immigration.gov.ph

Certificate of Authorization was awarded to DWCL by CHED on May 19, 1999. With this, DWCL is deputized to accredit, provide equivalency to and / or certify the pertinent experience, knowledge or expertise acquired by individuals through formal, non-formal or informal means and to confer appropriate academic degree in LIBERAL ARTS, EDUCATION, COMMERCE and ENGINEERING in accordance with the policies set forth by the Commission on Higher Education as stated in Section 5 and 6 of The Policies and Guidelines on the Expanded Tertiary Education Equivalency and Accreditation Program (ETEAAP) pursuant to Executive Order 330 dated May 10, 1996.

CHED issued revised policies, standards and guidelines on equivalency and accreditation amending certain provisions of CMO No. 28. Series of 2013 entitled “Policies, Standards, and Guidelines for the Implementation of the ETEEAP”, superseded by CMO No. 54 s 2016.

Certificate of authorization was awarded to DWCL by CHED on May 19, 1999.

Qualification of Individual Applying for Equivalency and Accreditation:

1. Completion of secondary school program as evidenced by a high school diploma, or the Philippine Education Placement Test (PEPT) result stating “qualified to enter first year college”; or a college diploma for a second course application.
2. Employment for an aggregate of at least five (5) years in the field / industry related to the academic degree program or discipline where equivalency or learning is sought
3. At least twenty five (25) years old supported by an NSO authenticated birth certificate;
4. A bachelor’s degree holder may apply for ETEEAP equivalency and accreditation of prior and work-based learning towards the grant of up to the second degree only; provided however, that such sources of learning are related to the second degree being sought under the ETEEAP.
5. Must be a Filipino citizen.

Documentary Requirements for Assessment

1. Academic record (High School Diploma, PEPT result, or Transcript of Record)
2. Birth Certificate (NSO)
3. Barangay clearance, Passport or NBI clearance
4. Marriage certificate – for married female applicants only (NSO)
5. Certificate of previous and present employer (number of months / years in service indicated).
   • Service record
   • Job description
   • Performance Evaluation rating
   • Certification of Good Moral Character
6. Certificates of trainings, seminars, conferences and workshops attended and participated
7. Certificates of membership in professional and civic organizations
8. Certificates of recognitions / awards
9. Certificates of community services / outreach activities and programs
10. Certificates of eligibilities (CS, TESDA, etc.)
11. Certificates of individual proficiency in the discipline or field of interest
12. For a Bachelor Degree holder applying for a second course, submit OTR and college diploma
13. Other documents or evidences of capability and knowledge in the field applied for equivalency and accreditation.

Procedure for Application and Assessment of Learning

1. The individual applicants secures the application form from any deputized HEI, or download the form from the CHED website, www.ched.gov.ph, submits the accomplished form, along with the supporting evidences that establish his her qualifications for the program, and pays appropriate application fees to a deputized HEU of his/ her choice.
2. The accepting HEI reviews the application, interviews the applicant and informs him/ her in writing of the results of the review and interview.
3. Upon approval of the application, the deputized GEI requires the applicant (candidate) to prepare and submit his/her portfolio with the assistance of the institution’s career counselor/ adviser within an agreed period of time. This portfolio should include descriptions of prior experiences in the context of learning outcomes. The employer concerned should certify all experiences cited by the candidate as having been completed while in employment.
4. Upon receipt of the portfolio, the HEI convenes a panel of assessors to conduct the evaluation. Tests or other forms and instruments of assessments, e.g. Interviews, actual demonstration if claimed knowledge and skills, written examination, and others that are appropriate to the candidate’s needs may be used as needed.
5. After completing the evaluation, the panel assessors determines the amount of equivalent credit that will be awarded to the candidate by matching the demonstrated training, and learning from prior work experiences of the candidate with the learning outcomes and standards of the subject or course for which the candidate seeks accreditation and equivalency. A rubric or a similar tool shall be developed for the purpose.
6. A candidate assessed to be deficient in one or more competency units will be required to pursue further learning, with the assistance of a career coordinator or adviser. In this case, a learning contract that defines the learning program is executed between the deputized HEI and the candidate. Further, assessment is conducted after the completion of the learning program to determine the learning process of the candidate toward meeting the learning outcomes and standards specified in the said program.
7. The accomplished rubric or any situation or any similar instrument that documents the learning of the candidates from prior work experiences should be maintained as a permanent official record in the ETEEAP Office of the institution.
8. After satisfying all the learning outcomes and appropriate assessment criteria for the course, and having complied with the requirements prescribed by CHED and the institution for completion of the course, the candidate is awarded the appropriate equivalency credit for an academic degree.
9. Graduates of the ETEEAP programs are qualified to take the appropriate licensure examinations, unless otherwise provided by law.

College graduates applying for a second degree in a different tertiary institution are subject to the same requirements and procedures as transferees. The general practice is to credit all general education requirements and to require the student to take the major subjects and subjects required by the institution.